ClinicOffice v4 Overview

We're proud to introduce ClinicOffice version 4 (COv4) - the next generation of our popular Practice Management software for MS Windows. We've listened to comments, suggestions and feedback from our customers in order to make ClinicOffice v4 the best practice management software available!

The ClinicOffice v4 Home Page (click image to enlarge)

This is by no means an exhaustive list of features, but it should give you an overview of what COv4 can do. (Note: new or improved features over ClinicOffice 2005 are highlighted.)

• Appointment Diary (with free time search and waiting list facilities)
• Patient Database (with customisable fields)
• Contact Database
• Staff Database
• Fully Customisable On-Screen Forms (you can change the appearance and layout of all the forms to customise the program for your clinic)
• Messaging System for Staff communications (greatly enhanced over CO2005)
• Staff Task System (enhanced to allow you to create and assign tasks to various staff members and track progress)
• Record Flagging (enhanced over CO2005, this now allows you to attach flags and/or alerts to patients, contacts, invoices, payments and all record types)
• SMS Text Messaging to Patients / Contacts
• Email Integration for Patients / Contacts
• Today's Clinic screen (shows an 'at a glance' overview of the activity at your clinic)
• Patient Contact Centre (allows you to send txt messages, emails, appointment reminders, follow-up letters, DNA letters etc. as well as automating the procedures)
• Enhanced Reporting Engine with CHARTING capabilities
• Integrated Word Processor (uses RTF documents, compatible with MS Word)
• Document Archives (stores images, document scans or any other files in a Patient record)
• Invoicing, Payments and Account Tracking
• Stock Control
• Clinical Cases and Session Notes (with unlimited customisable fields)
• Visual Notes for enhanced note taking
• Clinical History Tree (visual representation of a patient's Cases, Sessions, Forms, Visual Notes, Images and Documents)
• Multiple Clinic Management (i.e. multiple clinics can be managed in one database)
• Network Ready (can be run over your network so that all users can access your database)
• 100% Terminal Services & Citrix compatible (to run over the internet)
• Integrated Backup and Restore facilities
• ...and lots more!!!

ClinicOffice has always had arguably the best User Interface among all it's peers in the clincal software market. We wanted to improve it even further however, so we licensed Microsoft's Ribbonbar technology (found in all the latest Microsoft products) and incorporated it into the design of the new version.

ClinicOffice v4 also has the most Customisable User Interface ever seen in a Clinic Management package. You can literally change the layout of every editor screen.

Want the DOB (Date of Birth) field to be more prominent on the Patient Editor?
Simply click Design Mode on the patient editor and drag the DOB up to the top next to the patient's name.

Don't want to use the 'middlename' field for a patient?
Just right click the field and select Hide.

Want to add a tick-box field to say whether the patient is a Smoker?
Click Add New Field, select Tick Box then type in 'Smoker' for the fieldname.

It really is that easy! We've also worked hard to streamline a lot of the core tasks and common features to make using the program even easier and faster.

The Patient Contact Centre is another new innovation. It allows you to create rules for contacting patients. You can use it to automatically send out text messages for appointment reminders, or to generate followup letters after an appointment, or to create reminder letters for patients who haven't been to your clinic for 6 months or more.

The Today's Clinic screen gives you an overview of the clinic activity for today. With a couple of clicks, you can see who is currently in your waiting room, which staff members are busy or which invoices have been created today and by whom.

The Report Functionality has been greatly enhanced and we now have the ability to create Charts (including Bar Charts, Pie Charts, Line Graphs etc. etc.) which help to analyze your clinic.

Report Charts
  

And lastly, another area that has changed is the Database Engine for the Server Edition. With CO2005, we found that as the product has matured and some of our clients had 100,000s of records in their database, the performance started to suffer.

In the COv4 Server Edition we have improved database performance significantly by switching to a more 'heavy duty' database engine called PostgreSQL (www.postgresql.org). The results so far have been excellent and the Server Edition can now handle millions of records with ease.